Office Manager

Algemene omschrijving

The Office Manager organizes and coordinates all of the administrative activities that facilitate the smooth running of an office. In this position the OM acts a focal point for day-to-day issues related to administration-, back office- and facility management. The OM also provides administrative support to the local management and employees on a need to basis. Duties and responsibilities include but are not limited to: - Accurately manages the company's complete digital and physical filings system: Improve/design filling systems, - Ensure filling systems are maintained and up to date, Define procedures for record retention. - Manages the incoming and outgoing (registered) mail - Effectively manages the purchase order process - Accurately administers the invoicing process - Coordinates, monitors and controls the parking activities - Maintains office stationary, beverages and equipment - Actively manages the CarFleet administration - Administers Lenovo’s compulsory statistics reporting (CBS, DNB) - Indirectly manages the third party facility services providers (Interswitch (phone) and Asito (cleaning) - Focal point for environmental affairs - Acts as the process gatekeeper to ensures effective on-boarding of new employees in close cooperation with HRP and hiring manager - Other relevant duties/projects management may require

Gestelde eisen

Requirements: - Education on MBO plus/HBO level; - Fluency in Dutch and English written and spoken (additional languages an advantage); - Previous experience in office assistant function (Pre in international environment); - Ability to maintain a high level of accuracy in preparing and entering information; - Customer focused and self sufficient; independent worker; - Proficiency in (basic) calculating; - Knowledge of office administration; - Experience with data information systems; Expert MS Word, Excel, PowerPoint; - Knowledge of Lotus Notes / Outlook. Skills / Personal traits: - Attention to detail with a high level of accuracy; - Excellent interpersonal, with very effective organization skills; - Analytical and problem solving skills; - Time management and stress management skills; - Effective written, verbal and listening communications skills; - Pro-active way of working; - Cultural awareness, organization sensitivity with leadership abilities; - Flexibility.

Uren

40

Salaris

2500-2500

Meer informatie

Full time office based position.